Drivers, Vehicles and Maintenance
Driver management
Create a driver with an active profile, department, login credential, contact information, status, and any required payroll/roster settings. Use filters to locate drivers; the selected filters remain while paging and the footer shows the filtered result count.
Deactivate a driver when they must not sign in or be planned. Do not delete operational history to solve a current scheduling issue.
Vehicle management
Maintain vehicle number, registration, capacity, status, and driver relationship. A vehicle can be reassigned or temporarily shared only after confirming it is operationally available.
Maintenance history
Open a vehicle and use the Maintenance tab. The page shows history only; click Add Record to enter a new record in a modal.
Record:
- type: maintenance, repair, breakdown, inspection, tyre, accident, or custom;
- from date and optional to date;
- issue and work performed;
- supplier/workshop, cost, reference, and attachments where used;
- whether the vehicle is unavailable.
An empty to-date means the vehicle remains unavailable. The duration is calculated from the dates. Planner should not schedule an unavailable vehicle; swap vehicle or temporarily assign an available vehicle before continuing work.
Mid-service breakdown
- Mark the vehicle unavailable and create a breakdown record immediately.
- Inform dispatch; do not wait for the original route to fail.
- Reassign the remaining stops to an available vehicle/driver while preserving stop sequence.
- Push the revised plan to the Driver App.
- Record the operational decision/stop remark and retain service evidence.